Death Certificates | Phaneuf
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Death Certificates

When a person dies, a death certificate is issued that contains certain details about their life and death. The nurse, physician or medical examiner who pronounces the death initiates the death certificate. The original death certificate is then signed by either the medical examiner or attending physician stating what was ailing the person prior to their passing. Once the death certificate has been signed, it is the responsibility of the Phaneuf Funeral Home to gather the deceased’s vital statistics, complete the death certificate and file it with the Bureau of Vital Records in Concord.

Because the death certificate is a legal document, the Phaneuf Funeral Home requires each family to review the death certificate draft to ensure all the information is accurate. Any errors realized after the death certificate has been filed may result in the delayed availability of certified copies and/or additional filing fees.

The Phaneuf Funeral Homes is happy to obtain death certificates as a convenience for your family. When mailing certified copies of death, there is a FedEx fee of $25 to ensure the sensitive document is delivered to the appropriate party in a timely fashion. Families are also able to obtain certified copies of death in the State of NH by visiting the nearest city or town clerk’s office. It is not necessary to go to the city or town clerk’s office where the death occurred. Because the Bureau of Vital Records has an electronic filing system, any clerk’s office is able to print and certify a death certificate as long as the death occurred in the State of NH. The fee for the first copy is $15, $10 for any additional copies ordered at the same time. You are also able to request the document by mail. Please visit the State of NH website for further instructions to order by mail, click here. You must pay for your death certificate when you request it, either in person or when ordering it by mail. Please note, it typically takes five to seven business days for the official death certificate to be filed and available for purchase.

For a passing in the State of Vermont, certified copies of death can only be issued by the town or city clerk in the town or city where the death occurred. The fee per copy is $10 statewide. The Phaneuf Funeral Homes is happy to obtain death certificates as a convenience for your family. When mailing certified copies of death, there is a FedEx fee of $25 to ensure the sensitive document is delivered to the appropriate party in a timely fashion. Please contact the appropriate clerk’s office to determine if you are able to order certified copies by mail. You must pay for your death certificate when you request it, either in person or when ordering it by mail. Please note, it typically takes five to seven business days for the official death certificate to be filed and available for purchase.

For a passing in the State of Maine, certified copies of death can only be issued in person by the town or city clerk in the town or city where the death occurred. The fee for the first copy is $15, $6 for any additional copies ordered at the same time. You are also able to request the document by mail through the State of Maine. Please visit the State of Maine website for further instructions to order by mail, click here. You must pay for your death certificate when you request it, either in person or when ordering it by mail. It typically takes five to seven business days for the official death certificate to be filed and available for purchase.

For a passing in the Commonwealth of Massachusetts, certified copies of death can only be issued by the town or city clerk in the town or city where the death occurred. The fee per copy is determined by the town or city. On average, the costs range from $5 to $15 per copy. Please contact the appropriate clerk’s office to determine if you are able to order certified copies by mail. It typically takes two to three weeks for the official death certificate to be filed and available for purchase.

Certified copies of the death certificate are necessary to properly close accounts, claim benefits, or to settle estate claims. For the death certificate to be deemed a legal document, it must have the raised seal from the issuing clerk’s office. This means that, for most purposes, a photocopy of the original is not sufficient documentation. To assist you in ascertaining the number of certified copies needed, we have provided a worksheet below listing some areas requiring this document. You may download the worksheet here.

Certified copies of the death certificate are necessary to properly close accounts, claim benefits, or to settle estate claims including but not limited to:

Account/Policy

Reason

Quantity

Life Insurance Policy(ies)

A copy for each insurance claim, including funeral home costs
If you are the beneficiary and are claiming benefits

Pension, IRA, other benefits

Transfer or roll over accounts
Claim spouse pension benefits

Bank accounts and credit union accounts

Transfer an individual or joint checking, savings or safe deposit box

Stocks and Bonds

Transfer or redeem stocks, bonds or treasury bills

Union Benefits

Claim union benefits

Title and Deeds to property

Transfer titles of real estate ownership

Vehicle registration and Title changes

Transfer ownership of vehicle(s)

Attorney and CPA

Wills, trusts and estate matters

Home Mortgage(s)

Transfer ownership

Credit Cards

Close accounts or transfer ownership

Utilities, cell phone and other contract services

Close accounts or transfer ownership

Social Security Administration

Claim benefits

U.S. Government

Claim Medicaid and other government benefits
Claim military benefits

U.S. Post Office

To set up mail forwarding to next of kin if the deceased lived alone

Rental storage space

Claim contents or take ownership

Additional copies

We suggest that you always order additional copies for unforeseen reasons, and to have for your own records

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